# What is the best software for a wholesale bakery?

> A wholesale bakery needs group price lists, self-serve trade ordering, net terms, one production count, delivery runs and accounts sync. All on ibakepro Business.

A wholesale bakery needs software that does six jobs: holds a price list for
each group of trade customers, lets those buyers order themselves before your
cutoff, invoices them on terms, adds trade and retail orders into one
production count, plans the delivery run and passes the money to your
accounts. ibakepro, bakery management software for bakeries from a first cafe
account to a production kitchen supplying dozens, does all six on its Business
plan: US$59, A$89, £47, C$81 or NZ$100 a month.

The test for any system is what goes wrong without each job, so that is how
this list is laid out.

## 1. Price lists by customer group

**Without it:** your cafe prices live in a spreadsheet, a new barista gets
last year's price, and a stockist on 40 percent off sees the 30 percent cafe
price.

**In ibakepro:** price lists hang off customer tags such as "Cafe",
"Stockist" or "Hotel group". Each list can be a percentage off retail, a fixed
price for particular products and quantity breaks. A buyer with two tags gets
the lower price. Using example prices:

| Sourdough loaf | Price |
|---|---|
| Retail | $12.00 |
| Cafe list, 40 percent off | $7.20 |
| Cafe list, 20 or more loaves | $6.60 |

How to set the percentages is in
[wholesale pricing, price lists and terms](/blog/wholesale-pricing-price-lists-and-terms)
and, for bread, [wholesale bread pricing for cafes](/blog/wholesale-bread-pricing-for-cafes).

## 2. Buyers order for themselves

**Without it:** orders arrive by text at 10pm, by email at 6am and by a phone
call during the bake, and someone retypes them all.

**In ibakepro:** each buyer signs in to a private trade area on your site
with a code sent to their email, sees only their own prices, and
orders for their delivery day. Minimum quantities per product stop an order
for three of something you bake by the tray. Removing the tag removes their
access. Buyers place each week's order themselves in a minute. See [wholesale ordering](/features/wholesale-ordering).

## 3. Invoices on terms

**Without it:** you take card details from businesses that expect an invoice,
or you invoice from another tool and chase in a third.

**In ibakepro:** trade orders go on account with no card charged. Each order
becomes a payment due on your terms, such as net 14 or net 30, in the same
due and overdue view as every retail balance, with reminders until it is
paid.

## 4. One production count

**Without it:** you add the cafe orders to the shop orders by hand at 4am, and
the shortfall shows up on the delivery van.

**In ibakepro:** trade orders, shop orders and orders taken by phone all feed
the same bake sheet, so the mixer sees one number per product for each day.
Ingredients are checked against what those orders need, so a short week of
flour shows before the mix.

## 5. Delivery runs

**Without it:** the driver works out the order of 14 cafes from memory, and a
missed drop is a phone call at 8am.

**In ibakepro:** route optimisation orders each day's stops by delivery
window and traffic, the driver opens the run on a link with a PIN, and each
drop is confirmed with a photo and a signature. One order can deliver to
several addresses for a group with more than one site. See
[how do I plan an efficient delivery run](/answers/how-do-i-plan-an-efficient-delivery-run).

## 6. The accounts

**Without it:** your bookkeeper rebuilds the month from bank statements.

**In ibakepro:** on Business, expenses go to Xero with the receipt
attached, and each day's sales are sent across. Wholesale revenue is also
reported by customer group, so you can see whether your cafes or your
stockists carry the business. See [accounting sync](/features/accounting-sync).

## Where it fits

ibakepro runs trade and retail off one set of products, recipes and stock, so
a recipe change reaches the cafe price list and the shop page together. It
works for bakeries in Australia, the US, Canada, New Zealand, the UK and Europe, with
data held in Sydney, London or the United States. Business also includes
unlimited users, the REST API and webhooks for a buyer who wants orders from
their own system.

If you have one cafe and are testing the idea, any plan can build that order
by hand and send an invoice. Move to Business when buyers should be ordering
themselves. The short version of starting out is
[how do I sell wholesale to cafes and stockists](/answers/how-do-i-sell-wholesale-to-cafes-and-stockists).